Graduate School of Library and Information Science - The University of Texas



LIS 389C.14 Introduction to Electronic and Digital Records

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Course Assignments

The class will generally be run like a seminar, with discussions focusing on the assigned readings and in-class exercises. There will be formal lectures on key areas of interest in electronic records throughout the course. Course requirements consist of class attendance and participation and the completion of written assignments.

Class participation (33% of grade)

Class attendance is mandatory for all students; multiple absences will affect a student’s final grade for the course. Each student is expected to complete the required readings on a weekly basis. Class participation is an essential part of the student's educational experience; each student will be expected to participate fully and regularly in class discussions. Individual students will be expected to lead the class discussion on individual readings. In addition, each student will be expected to make a formal appointment to meet with the instructor before or just after spring break in order to discuss his or her progress and work on the assignments.

Semester project (33% of grade):

Our class has been asked to evaluate and provide serious comments on two documents:

· First, a Federal recordkeeping rule, for which our evaluation has been requested by the Railroad Commission of Texas: EPA 40 CFR Parts 3, 51, et al., Establishment of Electronic Reporting: Electronic Records: Proposed Rule. This Rule was made public on August 31, 2001.

· Second, Electronic Records Lifecycle Model Specification, a work product being prepared under an NHPRC grant by the Global Electronic Records Association, for which we shall serve as an Institutional Review. The document is due to be available by February 15, 2002.

In addition, this class will have the opportunity to continue a task undertaken by the members of the class last year:

· Third, last year’s class inventoried the electronic records of GSLIS and made recommendations for their management and preservation. This year, a team from this class will evaluate commercial recordkeeping software and make a recommendation for software purchase for electronic recordkeeping at GSLIS. Last year’s reports will be available immediately.

Our class will divide into three teams, each of which will carry out one of these evaluation tasks and write a report to be delivered to the relevant requestor. The whole class will read all documents, and the “owning” team will be expected to lead discussion on the day of class when “their” document is being discussed, in order to bring the expertise and insights of the whole class to bear on the issues in question. Students will thus need to prepare for this class especially well so as to be able to take advantage of their classmates’ assistance for their project. Each team will prepare a 3-5 page plan of work for its project including activities to be carried out by each team member, due March 4, and will formalize its evaluation in a 15-20 page report to be handed in and presented in class on April 29.

Essay (33% of grade):

Each student will write an evaluative essay of 7-10 double-spaced pages, properly documented from online and offline readings, on one of a list of topics to be announced early in the course. Examples may include:

Centralized vs distributed custodianship

Metadata schemes

Migration vs emulation