Graduate School of Library and Information Science - The University of Texas

 

     
 
 
 

LIS 389C.14 Introduction to Electronic and Digital Records

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January 13: Background, overview of the field

Fill out questionnaire about educational, technical, and archival background

Discuss course and course assignments

Lecture providing overview of the field

January 27: What is an electronic record and how can it be managed?

Definitions and range of objects and environments. Discuss the case study of the Mississippi electronic records project.

Readings:

Anne J. Gililand-Swetland, Enduring Paradigm, New Opportunities: The Value of the Archival Perspective in the Digital Environment (Washington: CLIR, 2000) http://www.clir.org/pubs/reports/pub89/pub89.pdf

Mississippi Department of Archives and History Electronic Records Project: http://www.mdah.state.ms.us/arlib/er/erstandards.html

February 3: Statutes, records functions, and human behavior.

Readings:

Lawrence Lessig, Code and other Laws of Cyberspace, Part 1

Texas public records statutes (read Government Code, chapters 441, 551, 552): www.capitol.state.tx.us/statutes/statutes.html

Charles Dollar, “Electronic Archiving: Requirements, Principles, Strategy, and Best Practices,” June 2000, available at: http://www.cohasset.com/main/library/dollarBook/PDA_Paper.pdf

Bradley J. Hulbert, "As a trial attorney, how would I attack the way you manage your electronic records?" available at: http://www.cohasset.com/main/library/legal_issues/hulbert/presentation.htm

February 10: Record granularity and metadata.

Review metadata schemes from Dublin Core, Pittsburg, UBC/InterPARES.

Readings:

David Bearman, "Item Level Control and Electronic Recordkeeping": http://www.archimuse.com/papers/nhprc/item-lvl.html

June 2000 international workshop on metadata, reported in Archival Science 1(3), 2001 (read all the articles in this issue): http://www.kluweronline.com/issn/1389-0166/contents

Metadata work carried out by UT School of Information fall 2002 class, Life-Cycle Metadata for Digital Objects: http://pacer.gslis.utexas.edu/metadata

University of Pittsburg NHPRC project ("Framework for Business Acceptable Communications"): http://web.archive.org/web/20000818163633/www.sis.pitt.edu/~nhprc/meta96.html

Dublin Core metadata set current version: http://dublincore.org/usage/terms/dc/current-elements/

“The Preservation of the Integrity of Electronic Records,” University of British Columbia project report (read sections A, C, D--concentrate on templates 5-8--F, and G): www.interpares.org/UBCProject/index.htm

February 17: Passive vs active systems for managing desktop records

The Department of Defense 5015.2 EDMS-RM model and recordkeeping requirements

Readings:

DoD 5015.2 specifications and testing pages: http://www.dtic.mil/whs/directives/corres/text/p50152s.txt

http://jitc.fhu.disa.mil/recmgt

Major Dale Long, “ERM 101: Reengineering Records Management”: http://www.chips.navy.mil/archives/98_apr/Dale.htm

Texas electronic recordkeeping guidelines: www.tyc.state.tx.us/errc

EU’s Model Requirements for the Management of Electronic Records: www.cornwell.co.uk/moreq.pdf

Mississippi guidelines for desktop records, “Part 2: Desktop Files”: www.mdah.state.ms.us/arlib/ergldesk.html

February 24: Other genres of electronic records and their management

Paper topics announced

Readings:

Email:

National Archives of Australia, “Managing Electronic Messages as Records,” available at: http://www.naa.gov.au/recordkeeping/er/elec_messages/contents.html

Websites:

Charles McClure and Timothy Sprehe, “GUIDELINES FOR ELECTRONIC RECORDS MANAGEMENT ON STATE AND FEDERAL AGENCY WEBSITES,” available at: http://istweb.syr.edu/~mcclure/guidelines.html

Internet Archive Project (your assignment is to explore this site and find out how they decide what to archive): http://web.archive.org/

Databases:

March 3: Centralized vs distributed models: custodianship

Team research plans due; topic choice for paper assignment due.

Readings:

Luciana Duranti, “Archives as a Place” Archives and Manuscripts 24(2): 242-255. Available on e-reserves.

Terry Eastwood, "Should creating agencies keep electronic records indefinitely?" Archives and Manuscripts 24(2): 256-267. Available on e-reserves.

David Bearman, "Virtual Archives," available at: http://web.archive.org/web/20001022231601/www.sis.pitt.edu/~nhprc/prog6.html

March 17: Maintaining the archival bond: Provenance and context

Midterm class evaluation (i.e., you fill in a simple questionnaire to react to the direction of the class to date)

Readings:

David Bearman and Richard Lytle, "The Power of the Principle of Provenance," from American Archival Studies: Readings in Theory and Practice, 2000, 345-360, available on e-reserves.

Maria Guercio, "Archival Theory and the Principle of Provenance for Current Records," from The Principle of Provenance, 1994, 75-86, available on e-reserves.

Raimo Pohjola, "The Principle of Provenance and the Arrangement of Records/Archives," from The Principle of Provenance, 1994, 87-101, available on e-reserves.

March 24: Permanence: media, formats, migration, emulation

Readings:

Michael Lesk, “Preserving Digital Objects: Recurrent Needs and Challenges,” available at: http://www.lesk.com/mlesk/auspres/aus.html

Su-Shing Chen, “The Paradox of Digital Preservation”: http://is.gseis.ucla.edu/us-interpares/R3ChenS.pdf

Jeff Rothenberg, “Ensuring the Longevity of Digital Information,” available at: http://www.clir.org/pubs/archives/archives.html

Preserving Access to Digital Information (PADI), "Digital Preservation Strategies" page (you should follow up all links), http://www.nla.gov.au/padi/topics/18.html

March 31: EAD and markup in general: GILSs and other finding aids

Readings:

GILS introduction: http://www.gils.net/overview.html#discovery

“Development of the Encoded Archival Description Document Type Definition,” available at: http://lcweb.loc.gov/ead/eadback.html

TRAILS markup handbook (look at all pages listed under "Resources for Electronic Liaisons"): http://www.tsl.state.tx.us/trail/about.html

April 7: Access and the nature of the electronic record

Essays due

Readings:

Bill Palace, “Data Mining: What is Data Mining?” available at: http://www.anderson.ucla.edu/faculty/jason.frand/teacher/technologies/palace/datamining.htm

David Bearman and Margaret Hedstrom, “Reinventing Archives for Electronic Records: Alternative Service Delivery Options,” in Randall Jimerson, American Archival Studies: Readings in Theory and Practice

Joseph Williams, Bots and other Internet Beasties, chapters 2 and 3, pp. 23-54.

April 14: Guaranteeing authenticity: security vs access

Readings:

Peter Hirtle, “Archival Authenticity in a Digital Age,” Authenticity in a Digital Environment (Washington: CLIR, 2000), 8-23; available at: http://www.clir.org/pubs/reports/pub92/hirtle.html

“How PGP Works,” from Introduction to Cryptography, available at: http://www.pgpi.org/doc/pgpintro/

"Authenticity Protection Plan," a repository security plan from 389C.15 in fall of 2001; available on e-reserves

April 21: The unofficial record is electronic too

Reading:

Adrian Cunningham, “Waiting for the Ghost Train: Strategies for managing electronic personal records before it is too late,” available at: http://www.mybestdocs.com/cunningham-waiting2.htm

Guggenheim Museum, Variable Media Initiative (click on variable media initiative and review the case study for the work “Net Flag” by Mark Napier; this site is now back up): http://www.guggenheim.org/variablemedia/

Also see review of this project by Marisa S. Olson at: http://www.rhizome.org/object.rhiz?2404

Investigate another digital art site, called "Curatorial Resource for Upstart Media Bliss" (crumb): http://www.newmedia.sunderland.ac.uk/crumb/

Classic Gaming website, especially the “Classic Gaming Newbie Guide”: http://www.classicgaming.com/vault/

April 28: Project Presentations

Project presentations

Project reports due

Course evaluation