Graduate School of Library and Information Science - The University of Texas



LIS 389C.14 Introduction to Electronic and Digital Records

  IT Services
Tutorial Junction
UT Home
Print Course Details


January 13: Background, overview of the field

Fill out questionnaire about educational, technical, and archival background

Discuss course and course assignments

Lecture providing overview of the field

January 27: What is an electronic record and how can it be managed?

Definitions and range of objects and environments. Discuss the case study of the Mississippi electronic records project.


Anne J. Gililand-Swetland, Enduring Paradigm, New Opportunities: The Value of the Archival Perspective in the Digital Environment (Washington: CLIR, 2000)

Mississippi Department of Archives and History Electronic Records Project:

February 3: Statutes, records functions, and human behavior.


Lawrence Lessig, Code and other Laws of Cyberspace, Part 1

Texas public records statutes (read Government Code, chapters 441, 551, 552):

Charles Dollar, “Electronic Archiving: Requirements, Principles, Strategy, and Best Practices,” June 2000, available at:

Bradley J. Hulbert, "As a trial attorney, how would I attack the way you manage your electronic records?" available at:

February 10: Record granularity and metadata.

Review metadata schemes from Dublin Core, Pittsburg, UBC/InterPARES.


David Bearman, "Item Level Control and Electronic Recordkeeping":

June 2000 international workshop on metadata, reported in Archival Science 1(3), 2001 (read all the articles in this issue):

Metadata work carried out by UT School of Information fall 2002 class, Life-Cycle Metadata for Digital Objects:

University of Pittsburg NHPRC project ("Framework for Business Acceptable Communications"):

Dublin Core metadata set current version:

“The Preservation of the Integrity of Electronic Records,” University of British Columbia project report (read sections A, C, D--concentrate on templates 5-8--F, and G):

February 17: Passive vs active systems for managing desktop records

The Department of Defense 5015.2 EDMS-RM model and recordkeeping requirements


DoD 5015.2 specifications and testing pages:

Major Dale Long, “ERM 101: Reengineering Records Management”:

Texas electronic recordkeeping guidelines:

EU’s Model Requirements for the Management of Electronic Records:

Mississippi guidelines for desktop records, “Part 2: Desktop Files”:

February 24: Other genres of electronic records and their management

Paper topics announced



National Archives of Australia, “Managing Electronic Messages as Records,” available at:



Internet Archive Project (your assignment is to explore this site and find out how they decide what to archive):


March 3: Centralized vs distributed models: custodianship

Team research plans due; topic choice for paper assignment due.


Luciana Duranti, “Archives as a Place” Archives and Manuscripts 24(2): 242-255. Available on e-reserves.

Terry Eastwood, "Should creating agencies keep electronic records indefinitely?" Archives and Manuscripts 24(2): 256-267. Available on e-reserves.

David Bearman, "Virtual Archives," available at:

March 17: Maintaining the archival bond: Provenance and context

Midterm class evaluation (i.e., you fill in a simple questionnaire to react to the direction of the class to date)


David Bearman and Richard Lytle, "The Power of the Principle of Provenance," from American Archival Studies: Readings in Theory and Practice, 2000, 345-360, available on e-reserves.

Maria Guercio, "Archival Theory and the Principle of Provenance for Current Records," from The Principle of Provenance, 1994, 75-86, available on e-reserves.

Raimo Pohjola, "The Principle of Provenance and the Arrangement of Records/Archives," from The Principle of Provenance, 1994, 87-101, available on e-reserves.

March 24: Permanence: media, formats, migration, emulation


Michael Lesk, “Preserving Digital Objects: Recurrent Needs and Challenges,” available at:

Su-Shing Chen, “The Paradox of Digital Preservation”:

Jeff Rothenberg, “Ensuring the Longevity of Digital Information,” available at:

Preserving Access to Digital Information (PADI), "Digital Preservation Strategies" page (you should follow up all links),

March 31: EAD and markup in general: GILSs and other finding aids


GILS introduction:

“Development of the Encoded Archival Description Document Type Definition,” available at:

TRAILS markup handbook (look at all pages listed under "Resources for Electronic Liaisons"):

April 7: Access and the nature of the electronic record

Essays due


Bill Palace, “Data Mining: What is Data Mining?” available at:

David Bearman and Margaret Hedstrom, “Reinventing Archives for Electronic Records: Alternative Service Delivery Options,” in Randall Jimerson, American Archival Studies: Readings in Theory and Practice

Joseph Williams, Bots and other Internet Beasties, chapters 2 and 3, pp. 23-54.

April 14: Guaranteeing authenticity: security vs access


Peter Hirtle, “Archival Authenticity in a Digital Age,” Authenticity in a Digital Environment (Washington: CLIR, 2000), 8-23; available at:

“How PGP Works,” from Introduction to Cryptography, available at:

"Authenticity Protection Plan," a repository security plan from 389C.15 in fall of 2001; available on e-reserves

April 21: The unofficial record is electronic too


Adrian Cunningham, “Waiting for the Ghost Train: Strategies for managing electronic personal records before it is too late,” available at:

Guggenheim Museum, Variable Media Initiative (click on variable media initiative and review the case study for the work “Net Flag” by Mark Napier; this site is now back up):

Also see review of this project by Marisa S. Olson at:

Investigate another digital art site, called "Curatorial Resource for Upstart Media Bliss" (crumb):

Classic Gaming website, especially the “Classic Gaming Newbie Guide”:

April 28: Project Presentations

Project presentations

Project reports due

Course evaluation